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Lessons From the World's Best Project Managers

Tags: Nokia Corp., Battery, General Motors Corp., Engineering, C/C++, Programming Languages, Software Development, Software/Web Development, General Motors, Chevy Volt, Nokia, Method, Facebook, Deadlines, Project Management, Lindsay Blakely, BNET Feature Package

How many times have you said, “I wish I knew then what I know now”? Many a project manager has had the same thought. We asked the managers behind big ventures, including the development of the battery for General Motors’ Chevy Volt, Facebook’s home page redesigns, and Method’s growing line of green cleaning products, for the most important lesson they’ve learned for launching projects with maximum success.

The perfect is the enemy of the deadline.

Bill Wallace, engineering group manager for GM’s Volt battery. Photo by Steve Fecht for GM.

When we had to build the hardware for our fourth major design iteration of the Chevy Volt battery, we were working closely with our suppliers and realized we needed a three-month delay to do it. They said, “That’s inconceivable. You can’t do a whole redesign in three months.” There were a lot of shocked faces in the room when we said we weren’t going to stop. What do you do? One, you work harder. I didn’t sleep a lot — that’s the obvious part. Two, you scale back expectations. You’re better off doing 95 percent on time than 100 percent late. When you’re late, nothing happens: The battery isn’t in the car and you’re not learning anything. We made the date with about 98 percent complete.

— Bill Wallace, engineering group manager for GM’s Volt battery

Always know whose problem you’re solving.

Lisa Watts, Nokia’s director of corporate business development.

I take cutting-edge technology and research from our Silicon Valley lab and turn it into ROI-bearing products. One of the things that I wished I had learned earlier was, Never forget who your customer is. Make that person real — it’s the key to getting the best product and keeping the team motivated. Back in 2008, we launched a mobile platform with GPS that allowed users to get real-time traffic info. I thought of my friend Jill, who has a 25-minute drive to the city in good traffic and an hour in heavy traffic. I asked myself, What information does she need to make better choices? The question itself guides to the solution. The second part is bringing in actual users so they can tell you early on, “I don’t know what this button does.”

— Lisa Waits, Nokia’s director of corporate business development

Make sure you’re talking to the right people.

Josh Handy, head of industrial design at Method.

In April 2007, we launched Bloq [a line of body washes and lotions]. That product was very difficult for us. It didn’t make us any money. We were growing extremely fast at the time, from 30 to 90 people in a year. The formula inside the bottles was much too thick to be dispensed with a bottle that was hard to squeeze. We knew what the bottle was like, but we didn’t test it with the formula. When it finally came together, it was too late to change. That sort of oversight is a ridiculous mistake. The right people weren’t talking together enough. People often get into silos in their heads, so we tend to move them around the office every six months. It drives them nuts, but it allows them to build deeper connections in the organization. Now I sit right next to the formula guy.

— Josh Handy, head of industrial design at Method

Ask yourself, “Is this necessary?”

Peter Deng, product manager at Facebook.

We have ideas on how we can help users communicate better, but we’re not always sure how well they will work. We do tons of testing for every little change to the page. One thing I know now, which I wish I had learned earlier in my career, is how to prevent “feature creep.” You have to be able to recognize when you’re inventing a feature that duplicates another or only adds unnecessary complexity. Often we’ll draw a decision tree, mapping out users A, B, and C to figure out how much use a feature will get. If something doesn’t affect A or B at all and only affects C in a few circumstances, that shifts your priorities pretty quickly.

— Peter Deng, product manager at Facebook

 
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  •  
    1

    gstanley75@...

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    These are great stories on "real life" project management. I have found when working on major change initiatives that can save millions that the team has trouble conceptualizing the value of time and importance of the change. So, I calculate a per day value based on savings projected and the life of the project. Then when someone asks for an extension, I can quickly respond with a questions to them... is this delay worth the $20XXX in lost opportunity. The usual answer is I will stay late, work a little harder or invent a short cut to stay on schedule. Keep the good material coming. -- Gordon Stanley, Red Team Advisors, Inc.

  •  
    2

    jfriend80

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Deng is right on. Feature-itis is a killer.

  •  
    3

    cedrictyler

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Someone please let Bill Wallace know that project 101 is NEVER EVER use %'s for project status... Cedric Tyler BusinessGenetics

  •  
    4

    jenhall

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    These stories are fantastic, particularly Lisa Waits. That is how I would ideally like to develop and test product, but our culture is driven by a sales team who just want to copy product and want it fast....needless to say our image in the marketplace is average and bland. We have no sales manager , and no long term strategy....any suggestions??

  •  
    5

    Bette555

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    What do you expect from GM, Cedric Tyler? Perfection?

  •  
    6

    Bette555

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    or even a car that can be 12 years old, 156,000 miles and my mechanic says I need to drive it at least for 300,000 miles. WOW! They've had 50 years and still can't get it right.

  •  
    7

    bmw_speeder

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    I think these are all good examples of what can be extracted from specific lessons learned case studies, however they're not raising the bar very high. Pretty run-of-the-mill PM stuff for anyone who has been responsible for $1 million or more.

    Problem I see most often is getting the sponsorship to take that all important step of changing the motivation of the people being affected by project deliverable(s). Generally this means new performance metrics, comp & annual eval updates, (etc), and maybe even as far as policy changes. Requires close coordination with HR -- and there is where the fireworks begin. This is REALLY tough to get organized.

    Where I come from it's also known as "herding cats". :^)

  •  
    8

    ravibn@...

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Thank you for classic questions everyone need to ask themselves on every project they work.

    I would like to contribute one more point

    Learn to deal with Dilemmas -
    To deal with
    1. the obvious
    2. Easily perceived or understood; quite apparent
    3. Easily seen through because of a lack of subtlety; transparent
    4. Obsolete being or standing in the way
    etc.....

    Ravi kumar

  •  
    9

    Chunder again

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    "I think these are all good examples of what can be extracted from specific lessons learned case studies, however they're not raising the bar very high. Pretty run-of-the-mill PM stuff for anyone who has been responsible for $1 million or more."

    Spot on.

    The article is titled "lessons from the world's best PM's" then goes on to give examples from people whose primary roles are obviously not professional PM's. Engineering, design, product managers, business development roles etc do not necessarily translate into good PM's as the article shows.

    Perhaps the best lesson from this is if you are going to run a project use a Project Manager !

  •  
    10

    shabbarsuterwala

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    It is not always necessary to get it right the first time...but very essential to get going first. Once your project get going then you may also get it right.

  •  
    11

    dencrane@...

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    For critical, large, complex and "never been done before" initiatives, three very important aspects are generally overlooked.
    First - work on true ALIGNMENT. That's much more than "is everyone onboard?" Check out www.schellingpoint.com.
    Second - DESIGN the project. Do this before detailed planning, scheduling, and resource allocation. Simulate the performance of various scenarios ... just like CAD/CAM would be used to simulate the performance of physical products. Check out www.gpdesign.com.
    Third - undertake a clear, candid ValueDialog - a straightforward conversation that starts with "so, what's it worth?" in order to determine priorities. Check out www.biznavgroup.com.

  •  
    12

    DRMRoldan

    10/27/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    immersion. to understand a certain project's requirements and be pro-active in initiating actions that will help propel a project forward, it is vital that you develop a pulse for what you are working on. and NOT acting on various trajectories as you would a **** when it hits the fan.

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    13

    Mahenpower

    10/28/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Very useful insights from the above stories and interesting thread of comments there on .. many Thanks

    @ Decrane, I totally agree with that statement "First work on true Alignment. That's much more than "is everyonw onboard?"

    Would like to add my experience on same.
    we undertake projects on Process (improvement, refinement, deletion, addition or altogether new process formulation etc etc). The Timelines are stiff. Generally the project launch happens with announcment of team members from various functions (the functions linked to the process thread). The project kicks off with series of calls/ meetings starting from problem identification, doing a root cause analysis and searching/ deriving solutions.
    The issue crops when each stakeholder function starts working on their own agendas within their team functions inorder report progress to their function heads. The syngery is lost, priorities take a shift to individual function domain.
    Though everybody is on board they really miss on alignment. It would be far better to have the function heads have the first round of alignment meeting where they act as the final reviewer on progress of projects which inturn sets the alignment right.

    @ shabbarsuterwala, I would not totally disagree here, however, in our case we have seen too many changes take place and if there are resources moving in and out from the design team, we can see clear gaps between the planner/ designers and the implementers (speacially in Pilot Phase). The As a result the full scale rollouts get affected too. So though we kick start project on time, we have a set of people with fragile understanding and a weak full scale rollout plan and too many loose ends.. something I can relate with Deng's story on adding features...

  •  
    14

    de.maltebi@...

    10/28/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    As previous posters have said, this is pretty basic stuff.

    Let's see pieces on creativity, innovation, turnarounds, and cuttting edge. Let's have examples of where PMs have really saved the day, or success in real adversity.

    I reckon PMs in Iraq and Afghanistan have some stories to tell....

    David at QBI.


  •  
    15

    SKPrasad

    10/28/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Good examples but just some of focus areas in Project Management. In my opinion, breaking the larger issues into smaller more manageable ones is the most critical feature of successful Project Management.

    Sushil Prasad

  •  
    16

    SKPrasad

    10/28/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Good examples but in my opinion the key to successful Project Management is in breaking the larger and more complex issues into smaller more manageable ones.

    Sushil Prasad

  •  
    17

    m.asif

    10/28/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Simply excellent

    Muhammad Asif Chaudhry

  •  
    18

    lindsayb

    10/28/09 | Report as spam

    how to get projects back on track

    @de.maltebi@... take a look at the third story in this series on three project managers who saved the day: http://www.bnet.com/2403-13056_23-357120.html.

  •  
    19

    SamLop

    10/28/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    The quality of the questions we ask will determine the quality of our lives and businesses.

    More pain we will be able to solve, more bisnes we will have.

    http://www.SamLop.com/

  •  
    20

    rakesh_manubansh

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Thanks, it is really some of the nice thughts of great managers. Comments are also very efficient.

    The major problem we face in project is the scope creep, which can make your project worst. I also have similar experience with one of our client. As Lisa said, always be alert on whose problem you are going to solve so that you can have better scope of the system you are going to develop. For the same line on scope creep, one should make sure that he/she is talking to right people during finalization of scope as most of the time for a big organization, it is a tedious job to find the right person to talk to. As per Peter, Ask yourself, ?Is this necessary??, it can be your key "Mantra" in finalizing and controlling the scope.

  •  
    21

    mweene omedy

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    also understand the objectives and goals of the project is very important factor,as a manager also have a mission and work on it

  •  
    22

    avinashemep

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    I feel that getting started and being in the thick of things is a good idea. if you try to make too much of planning then it may take time to get your presence felt and most of the stressful projects do not have that much time to spare. it is better to get your hand into the things first and then analyse the issues.

  •  
    23

    dawidvz@...

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    The threads feel primarily to be "traditional" project management and it would be interesting to see the tips and advise of "agile" project managers

  •  
    24

    casasja

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Deadlines are important, but this kind of thinking is what has cost them a lot of clients, put out a bad product just because you had to meet a deadline, the results i a lot of non-return customers like me, have you learned anything from Toyota?

    J.A.C.

  •  
    25

    srinivaskumar98@...

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    1.Per agile practices, working more than 8 hours and 5 day a week will hamper the productivity levels, infact the practice goes on to develop competency levels and have strong mentor and mentee aproach on an ongoing basis.Also two heads working at a problem will certainly come up with creative and innovative approaches to save on time and improve on quality

    2.Also the agile practice advocates a interaction between the development team and client on regular basis(Every day with regard to issues, concerns,clarifications)

    3. Since agile practices are based on test first approach the requirements are clear.The product is developed in iterations and working product is developed and delivered in stages, thereby avoid the last minute surprises

    4.Scope creep is assumed to be integral part and bound to happen.With the constant interation of the client , with a short feedback loop mechanisim most of the scope creep are solved.

  •  
    26

    tomrogers6

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    There is a substantial body of knowledge that says don't waste time studying success stories. Particulars of success can't be duplicated. Study failures. Failures is the only thing a manager can guarantee 100% of the time. I don't ever propose failure, but I can make sure it happens. 8-)

  •  
    27

    Steve Holderness

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Response for jenhall:

    Sorry to hear about your struggles regarding product development. However, if your image in the marketplace is indeed average and bland (not just your opinion), then perhaps you have an opportunity to introduce your own strategy incorporating some of Ms. Waits' methodology. Better yet, why don't you contact Ms. Waits and ask if she'd spend 10-15 minutes with you to assist with some ideas? As long as your products don't compete, you may be pleasantly surprised by Ms. Waits' response.

    Afterwards, consider creating a product development strategy using The Balanced Scorecard methodology (or any other methodology you are comfortable with). Be sure to include key members of your organization, as you would when managing a project, and get new product development strategy buy-in. Just some food for thought.

  •  
    28

    Mr.Mark.Smith

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    I agree with mweene omedy.
    I also think, everybody must to know and understand main goals of every project, because it is very important

    Yes. They really great managers.
    Recently, when i was walking in internet, i found one site, where found many very helpful and good articles, that had ordered my thoughts.

    And now, when i usually reading articles of that man, i think, that they were written by great manager, whose name is Alberto Vicentini. I think that he is also great manager.
    In link below address of the site of that great, in my opinion, manager.

    busineshouse.net

    Thanks!

  •  
    29

    excellenceendeavor

    10/29/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    This is great. Since I am in project management, I found this article to be useful. The one thing that I truly agree with is that it is very important to be sure to fully understand what problem is being solved.

    Visit me at www.excellenceendeavor.com !

  •  
    30

    n_naren@...

    11/01/09 | Report as spam

    The article completely missed its note !!

    All three contributors to this article are in Product Development and not Project Managers.. There is a major difference !!

    A Product Manager can never manage a Project and vice versa.....

  •  
    31

    de.maltebi@...

    11/02/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    to lindsay b...
    Now that's what I'm talking about.

    General.
    Let's not have stories of 3 non Project Managers describing engineering, business or product development. It's another story. Sure there's an overlap but it's not the point.

    "Lessons from the world's best Project Managers" needs to provide what the title says.

    That's not a criticism of the three managers above. Their issues seem to be communication more than PM. More that the songwriter hasn't matched the words with the music.


  •  
    32

    Steve Holderness

    11/03/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Yeah, ok; a lot of product talk going on. But let's not split too many hairs lest we lose the main points from the four contributors above:

    1. "The perfect is the enemy of the deadline." In other words, in most projects there will be inevitable sacrifices; either in time, money, features, etc. PMs must understand this and should prepare to accommodate/communicate with associated sponsors when a project faces these concerns.

    2. "Always know whose problem you?re solving." Isn't this one of the first tenants of basic project management? Shouldn't the business case define the issue (ex: business problem, need for new product, etc...) enough so to set the course/need for the project? If not, then the PM needs to clarify and leave no doubt within the project charter what has to be accomplished.

    3. "Make sure you?re talking to the right people." If a PM isn't talking with the right people, whether they are project resources, vendors, executives, sponsors, etc, the project is most likely doomed, or, will simply never gain enough traction to see fruition. Key communication (communicate often, and with the right people) is essential to a successful project.

    4. "Ask yourself, ?Is this necessary?? We all know "scope creep" has been problematic of many a project (in this case, feature creep). As PMs, I'd venture most of us have dealt with this concern, especially from user groups, at one time during our careers. Regardless, it's the PM's job to assess if/should a project incorporate scope creep and manage appropriately.

    OK, all four points are pretty basic PM doctrine. However, just because it is basic, doesn't mean it is easy! We all know better than that.

  •  
    33

    jorge.dollisen@...

    11/03/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    I so much like the story from Bill Wallace. Better off doing 95 percent on time than 100 percent late

  •  
    34

    mukeshp

    11/06/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    In an ever changing world, PMs need to make swift decisions that are backed up with relevant (what problem are we trying to solve,TAM etc) and appropriate (timely, reliable etc) market research (current & potential users, market trends etc); especially true within the hi-tech domain.
    Using this information, what is the minimum the market will accept? Design a product to deliver this; not the bells and whistle - they come later once you've got a foothold in the market. First objective should be to gain competitive advantage which can subsequently be exploited.

  •  
    35

    alen4ik

    11/11/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    Thank you for this interesting and most important informative post. Its life examples such as these that we get to share and to compare with our own experience. Living in a waorl when things are constantly changing, new things are coming up not by day but by the hour. Although these are not all the examples, but just a few its still a good range and whoever want to associate and learn from them they can and who doesn't well then you should look for a different article. happy

  •  
    36

    desireable

    11/11/09 | Report as spam

    Acai Berry Detox

    If you like project management, the Professional Project Manager (PMP) certification through the Project Management Institute can be worthwhile. If you work for a company with tuition reimbursement, or are willing to pay your own way, you might look into either a graduate certificate, or a degree, in a management topic. You don't have to finish the program to parlay it into a job, just being in the process shows that you are serious about progressing in your career. The main question for techies looking to move into management is: why do you want to make the switch? Hopefully the main motivation isn't higher pay because there are lots of ways to make good money without taking on a position that doesn't fit who you are

    Acai Berry Detox

  •  
    37

    Avneteaker

    11/11/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    If your resources explanation takes longer than 5 minutes send them back to the drawing board.

  •  
    38

    evanslyke

    11/18/09 | Report as spam

    RE: Lessons From the World's Best Project Managers

    These are outstanding suggestions for project managers, and more importantly for all agents of change. These lessons learned highlight the need for adaptive capability to create successful project outcomes.

    No matter how well structured and planned, once a project begins there are obstacles and challenges that require redesigning the plan or creating work-around solutions to help meet broader project objectives. Some problems are technical problems that can be solved by applying expertise. Others require solutions that are more adaptive and focused on navigating human emotions and behavior. Most problems are a combination of both and require a set of capabilities that allow change leaders to navigate the ambiguity and create flexible solutions to keep initiatives on track.

    When this capability moves from intuitive to systematic, project leaders will bring success more consistently to their change initiatives.

    Solleva Group
    Building the capacity to lead change
    www.solleva.com

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